Personal Assistant to the Director of Property Management

Personal Assistant to the Director of Property Management – Finchley Central

Salary - £28,000 - £30,000

Hours - Monday – Friday 9am – 5:30pm

Our client a long-established professional estate agency based in and around the North and North West London area have a fantastic opportunity to become part of an award-winning, multi office independent family-run business. They are a well-recognised and respected brand within the area and the industry. They are looking for a Personal Assistant to work closely with their Director of Property Management within a team of around 14 in their friendly branch in Finchley Central.

As PA to the Director of Property Management, you will have dual responsibilities of supporting the Head of Property Management and providing administrative support to the Property Management Department. The role is suitable for an experienced Personal Assistant, who has a desire to support the growth of the team, helping the day-to-day management as well as the long-term development of the department.  

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.

Key Responsibilities:

• Diary Management: Overseeing the daily schedule and appointments for the Associate Director.
• Workflow Monitoring: Ensuring the property management team’s tasks are progressing efficiently.
• Reporting: Generating and managing reports in Excel and property management software for internal and external clients.
• Meeting Coordination: Taking minutes and distributing them in a timely manner.
• Compliance Oversight: Keeping property portfolios compliant with regulations and booking in works with contractors/tenants and landlords.
• Deposit Management: Registering and releasing property deposits.
• Contractor Onboarding: Setting up new contractors on internal systems and verifying their compliance documentation.

Requirements:

• 3-5 years’ experience as a PA in a fast-paced work environment
• High level of knowledge of Excel and other office packages
• Detail-oriented
• Ability to manage conflicts while focusing on the crucial issues
• Excellent communication skills, both verbally in in written

If you are interested in this Personal Assistant to the Director of Property Management position and would like to know more, please email your CV or telephone us on a strictly private and confidential basis.

Due to the number of responses we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days, you may assume you have not been selected this time - but please apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.